Today we are going to look at the best tips and tricks in google calendar
let’s check these out at number one we have keyboard shortcut keys and these help you quickly navigate throughout your calendar it also happens to be a fantastic way to make your co-workers think that you’re a computer nerd and how do i know this well let’s just say that.
i know some keyboard shortcut keys with shortcut keys you can jump between views.
You can jump to a specific date
You can create a new event
You can jump to today
Those are a few examples of what you can do with keyboard shortcut keys and you only have to remember one shortcut key.
Simply press the question mark key on your keyboard and that will open up a cheat sheet with all of the available shortcut keys.
If you don’t see this you may need to enable it go up to the settings gear in the top right hand corner then click on settings and then on the left hand side click on keyboard shortcuts and then make sure that this box is checked.
Much as i like keyboard shortcut keys the mouse also has a lot of power calendar you want to see the next three upcoming days when you click into my calendar views there’s no preset view for that you can go over to the side panel calendar and here you will highlight three days and this updates my calendar to show me those days.
That’s pretty cool also You can reschedule meetings with my mouse here this meeting is coming up relatively early in the week and you want a little bit more time to prepare you can simply press on that event and drag it to the end of the week.
You can also set up new events by using my mouse here you can drag on my calendar and you can specify the exact amount of time for this event .
And you can use this as well for multiple day events here you will drag across multiple days
You can create an event directly from an email in gmail here you have an email thread with nester where.
Sometimes you just can’t beat a face-to-face meeting or a face to camera to monitor to face meeting to set this up click on the ellipsis up on top and then there’s the option to create an event and this pulls in all the details from the email thread the subject becomes the title the email thread itself becomes the description also everyone.
You can turn on additional time zones on your calendar this way it makes it easier to schedule meetings with people who work in different parts of the world and also this way you won’t schedule a meeting in the middle of their night unless of course this is a power move on your part to set this.
Up click on the settings gear in the top right hand corner
Then click on settings
And then click on time zone over on the left hand side
Check the box that says display secondary time zone in the drop down list.
You can now choose the other time zone you can also assign labels to make it easier to recognize these time zones on your calendar back in your calendar you’ll now see an additional time zone appear.
You can receive multiple notifications for an event why would anyone ever need something like this well maybe you have a goldfish brain like mine and between receiving the original notification and the start time you might completely forget about the event to set this up.
Over on the left hand side hover over the calendar where you would like to add this .
Then click on the ellipsis and.
Then select settings on the left hand side.
Click on event notifications and here you’ll see the default notification time mine is currently set to 15 minutes before the meeting you can also add an additional notification.
Before the meeting so this way right as the meeting starts i get another notification this way you won’t be late and you won’t miss it you can even add additional notifications
Let’s say you want maybe an email message the day before the meeting you can set that up as well you can also set this up for individual events if you don’t want to mess with the default for all events simply click into one of your events and then here too you can add notifications you can have both a notification or you can even have an email message.
This is a quick one you can create a new event simply by navigating to cal dot new as an extra bonus you can also navigate to docs.new sheets dot new slides dot new sites dot new and you can create new content to your heart’s content.
You can more quickly get back to your calendar by adding it to your windows taskbar within edge click on the ellipsis in the top right hand corner then go down to more tools and here you have the option to pin it to your taskbar within google chrome.
You can also do this but it’s a few more steps click on the ellipsis then go down to more tools and then click on create shortcut this adds a shortcut to your desktop if that’s all you want well then you’re done but if you want to place it on your taskbar right click on that go down to show more options and then you can click on pin to taskbar and here too we have an icon on the taskbar now you simply click on that and that’ll open up your google calendar.
You can add calendars of interest to your calendar here for instance on my calendar you can see the upcoming holiday st patrick’s day and it falls on a thursday but you could add even more than just that on the left hand side right next to other calendars you can click on this plus icon and then select browse calendars of interest here you can add my friends birthdays this way you could be a good friend and wish them a happy birthday.
You can add regional holidays you can add religious holidays or another form of religion for some people you could even add sports calendars here I want to add the so you will navigate through and let you select this .
Now if you go forward to September you see that the next game is coming up on a Saturday if you want to turn off this overlaid view on the left-hand side you just have to make sure to uncheck this box next.
You can receive a daily agenda email you don’t always check my calendar and this way you simply get my calendar in my email to set this up on the left-hand side hover over the calendar where you would like to activate this then click on the ellipsis and then click on settings on the left-hand side click on other notifications and here we see the option to receive a daily agenda email click on the drop-down and make sure that it’s set to email.
You can also adjust your other notification settings by default you receive an email every time someone responds to one of your meetings but once you get larger meetings that mean that there are a lot of emails hitting your inbox instead.
You just check the event itself to see who’s accepted and who’s declined so here you can change that setting to none and that way spare your inbox from some emails .